Explore the report catalog
CAPPS produces 22 PDF reports with your branch's header and footer. You can generate them on demand or receive them by email on a schedule; most also exist in Excel.
Open the Reports screen
In the side menu, click Company preferences.
Open the REPORTS tab. The Reports screen opens on the Catalogue and scheduling tab.
At the top, the indicators summarize your usage: available Reports, Active (with the share of the catalog), Recipients, Next sending and the month's Sendings with the number of failures.
By default, the screen is reserved for the owner and administrators: it requires the Company / branch configuration and Customize documents permissions. If your profile has neither the Reports permission nor the configuration permission, CAPPS shows You do not have access to reports (“Reports” or “Settings” right required). Ask an administrator to adjust your profile (see Adjust permissions with profiles).
Find a report
The reports are arranged in six sections. Type a few letters in Search a report, or use the All, Active and With Excel filters. Each row shows the formats (PDF, Excel), the layout (A4 portrait or A4 landscape) and, where applicable, what the report needs (Requires:). The ⋮ button (Report settings) shows the report's Detailed content:.
| Section | Reports |
|---|---|
| Management | Management dashboard; Morning brief*; 90-day cash flow forecast; Customer aged balance* (Excel); At-risk customers* |
| Accounting & compliance | Monthly sales journal (Excel); Monthly accountant pack (Excel); VAT return preparation (Excel); Payment terms (law 69-21) (Excel); Withholding taxes (Excel); Checks and anomalies; Collections by payment method (Excel); Customer balance (Excel); Credit notes issued and reasons (Excel) |
| Sales | Sales* (Excel); Customers* (Excel); Sales rep performance* (Excel); Order book (Excel) |
| CRM | Quotes and conversion*; Reminder effectiveness |
| Purchasing | Supplier aged balance and payment schedule (Excel) |
| Folders | Folder activity |
* Report that can be produced for a single sales rep (Per sales rep scope).
Rules specific to some reports
- Morning brief is only sent Daily; Payment terms (law 69-21) only Quarterly; Monthly sales journal, Monthly accountant pack, VAT return preparation and Withholding taxes offer Monthly or Quarterly. Only the Customer aged balance offers all four frequencies; the other reports are sent Weekly, Monthly or Quarterly.
- Morning brief, Customer aged balance and 90-day cash flow forecast cover an As-of date rather than a period.
- Some reports have their own setting: Opening bank balance (cash flow, used only if no bank statement has been imported), Prior VAT credit, Old draft after (days), Inactive customer after (days), Pending quote after (days).
- Folder activity requires the Folders option: without it, the row shows Option not enabled.
For Supplier aged balance and payment schedule and Order book, the balances and statuses are those of the day of generation. Each PDF sent stays in the sending history, with the situation on the day it was produced.
To produce a report right away, see Generate a report on demand.